Tuesday Tips

Testimonials

Leslie Flowers

“I realized what I needed was really a ‘business manager’. Someone to setup and train me on Quickbooks, give me steps to get my EIN Number, separate checking accounts, explain which banks work best with Quickbooks, and understand how and what to deduct, etc.

 

Did You Know?

Employees spend roughly 25% - 35% of their time looking for the information they need to do their jobs.
Computer Organizing

My “IN” Box is empty and I can find all of my documents in seconds!


Getting the Most from Technology

Are you as organized on your computer as you would like to be?  From the way you access files and folders to the way you manage e-mail or your schedule, could you be missing out on features that save time and help get your work done more easily?

Electronic file organizing

EFO, or electronic file organizing, creates a consistent system of electronic files that are organized and filed in order to:
• Achieve "version control" and ensure that the most recent version of a document is the one being used, so that corrections and revisions are never lost or overlooked
• Prevent the “loss” of files and the associated time wasted searching for these files
• Provide a file structure that is comprehensible and easily extensible as your business grows
• Build a bridge from management-by-paper to electronic file management
    

How do we do this?

We review your hard drive's file system and create an intuitive file system, which will parallel your paper filing system. A thorough review of all electronic files to file and purge outdated documents is performed with the individual user. Specifics of how to code and name your electronic documents for easy retrieval are established.

Email Management

Are you overwhelmed and stressed with your overflowing e-mail inbox? Today, the daily deluge of email takes the average worker between 1-2 hours to manage daily. It is vital to learn ways to manage that daily overflow of email and maximize that time. The Efficient Office teaches workers how to manage email effectively and users learn what to do with the data and information that needs to be kept. We also discuss the protocol associated with email communication and instruct on ways to code subject lines for easy access and retrieval.

How do we do this?

We do a complete review of email files and re-organized to parallel paper filing systems. The key is learning how to keep the in-box clean!